To equip a coworking space, first estimate how many drinks are needed at peak times, then choose an option that your team can restock and clean regularly. A bean-to-cup machine suits a service focused on coffee; a multi-drink setup is worth considering if tea, hot chocolate or milk-based drinks are also popular. Capsules make it easier to serve drinks one cup at a time, but you’ll need to plan how to replenish and collect them.
If visitor numbers change depending on bookings and events, size your coffee service around busy periods rather than the number of members alone. France’s DGCCRF highlights the wide range of sizes, services and audiences found in coworking spaces.
If people help themselves to coffee, tea or milk-based drinks, check both which recipes are available with your chosen setup and what cleaning tasks they involve.
If no one is available to look after the machine throughout the day, make sure restocking and daily maintenance responsibilities are clearly assigned. A service provider may be able to handle some tasks: Myspresso, for example, offers installation, maintenance and repair services, with the details to be agreed in the contract.
Start with the service you’ll need at peak times, then check what each setup will require from your team and your premises.
| Priority | What to check | What I need |
|---|---|---|
| Service at peak times | Estimate how many drinks will be needed in each time slot, including during meetings. Ask how many drinks the model can prepare consecutively and how often its containers need filling or emptying. JURA says the GIGA X3c is designed for locations that use up to 150 cups a day; that daily figure alone doesn’t tell you how it will perform during an hourly rush. | I want to serve busy breaks without having to keep interrupting service to refill the machine. |
| Drink selection | Check the recipes available with your chosen setup, including hot water, milk or powders if you plan to serve those drinks. Consider the consumables and extra steps involved with each option. | Is coffee enough for my space, or should I also offer tea, hot chocolate or milk-based drinks? |
| Daily maintenance | Check the manual for cleaning cycles, emptying the containers and maintaining milk systems. Assign someone to carry out these tasks and make sure the necessary products are always available. | With a small team, I need to know who will get the machine ready to serve each day. |
| Installation | Check the space, power supply and connections required by the model. For the GIGA X3c, JURA’s documentation says the necessary on-site connections must be completed by an authorised specialist before it is put into service. | If I choose a machine connected to the water supply, the premises must be suitable for the installation. |
| Supplies and repairs | For beans, capsules, pods, powders or cleaning products, decide who will order and store the supplies. If you use a service provider, check the contract to see what is included in routine maintenance and repairs. | I’d rather know who is responsible for what before a shortage of supplies or a breakdown interrupts service. |
People may want drinks at the same time, particularly during a break or event. A stated daily capacity isn’t enough to tell you how long people might wait during a busy spell.
Estimate demand for each time slot, then ask the supplier how many drinks the machine can prepare consecutively and how often its containers need filling and emptying.
These recipes mean extra supplies and parts to clean. An automatic programme doesn’t remove the need to carry out the tasks set out in the manual.
Decide who will restock the machine, run the cleaning cycles and empty the containers, including when the usual person is away.
Allow time for these tasks and make sure you have the right cleaning products available.
JURA’s documentation for the GIGA X3c says that an authorised specialist must complete the connections before the machine is put into service. Your choice will therefore also depend on the space available.
Before ordering this setup, have the required connections and installation responsibilities confirmed.
The DGCCRF explains that the CE marking is not a certification mark. On its own, it doesn’t tell you anything about the quality of the coffee or how easy the machine is to maintain.
Check the model’s documentation. If your business includes an organised food service, also check which hygiene rules apply to the service you’ll be providing.
These examples showcase professional setups worth considering; features and installation requirements depend on the model you choose.
JURA offers a range of automatic coffee machines for professional use.
WMF offers several professional coffee machines, including the 1500 S+.
Rhea Vendors describes its Business Line as a range of hot-drink solutions.
This espresso machine with an integrated grinder is suited to a service focused on coffee. Before considering it for a coworking space, check its capacity at peak times and how you’ll organise maintenance when it’s being used by several people.
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Worth considering for a space that wants to serve espresso: the product name indicates an integrated grinder with 30 grind settings and a dual heating system. Ask the seller how many drinks it can prepare consecutively, and what filling and cleaning tasks will be needed in your shared space.
Count the drinks needed during your busiest periods, including meetings and events, rather than basing your estimate on member numbers alone. Then compare this demand with how many drinks the machine can prepare consecutively and how often it needs refilling. JURA says the GIGA X3c can make up to 150 cups a day, but that daily figure alone isn’t enough to assess its performance during an hourly rush.
No. You’ll need a suitable location and the connections required for the model. For the GIGA X3c, JURA says an authorised specialist must complete the necessary on-site connections before the machine is put into service. Check that installation is feasible and confirm who is responsible before choosing this option.
Choose based on the drinks you plan to serve and the tasks your team can take on. Setups with milk or powder need extra supplies and maintenance, so check the manual and the exact features of the model on offer.
The DGCCRF points out that the CE marking is not a quality certification mark. You should also check the machine’s documentation, installation instructions and electrical specifications before buying.
Check who installs the machine, supplies consumables, carries out preventative maintenance and deals with breakdowns. Make sure the contract sets out response times and which responsibilities remain with your team.